Systems & Operations Specialist

I build the
systems that
run your business.

Custom Notion dashboards, Zapier automations, and client management systems — so you can stop managing chaos and start scaling with clarity.

Work with me See my work
2K+
Notion templates sold
1K+
Tasks automated via Zapier
15h
Saved per week per client
Notion · ClickUp · Zapier · Asana · Airtable
Tools I work in
Works in
Notion ClickUp Zapier Asana Airtable Monday.com Google Workspace
Featured Project

Client Management
System for Service Providers

A complete operations overhaul — from scattered tools to one centralized system with real-time visibility and automated workflows.

The Problem

  • Client info scattered across multiple tools
  • Missing follow-ups and deadlines
  • No clear view of project progress
  • Wasted time on manual status updates
  • Difficult to onboard new team members

The Solution

  • Centralized client database with custom fields
  • Automated onboarding pipeline
  • Real-time dashboard with 6 widgets
  • 5 workflow automations eliminating manual work
  • Filtered views for every team role

Results

15h
Saved weekly on admin tasks
100%
Improvement in deadline visibility
60%
Faster team onboarding
0
Missed follow-ups after launch
PROJECT DETAILS
Tools: ClickUp + Zapier
Build time: 2 weeks
Designed for: Solo founder to 3-person team
Scalable to 50+ concurrent clients
Dashboard
Weekly Client Overview Dashboard
Kanban
Project Pipeline — Kanban view
Clients
Client Database — lead pipeline and retainer tracking
Automation Work

Workflows that run
without you

Built 7 active automation rules inside ClickUp and managed 1,000+ tasks through Zapier — connecting tools, eliminating data entry, and making sure nothing falls through the cracks.

Email automation — welcome sequences triggered on client status change
Task creation — subtasks auto-generated when project stage advances
Zapier integrations — 101 tasks automated in a single month
Automations
7 active automation rules in ClickUp
Zapier
101 tasks automated in one month via Zapier
What I offer

Services & Solutions

Every engagement starts with understanding your business — not fitting you into a template.

🔍

Operations Audit

A clear-eyed look at how your business runs — and where it's leaking time and money.

  • Tool stack efficiency review
  • Workflow bottleneck mapping
  • Team communication gaps
  • Full report + action plan
⚡

Workflow Automation

Stop doing manually what a machine can do better. I build automations that connect your tools.

  • Zapier workflow builds
  • Tool-to-tool integrations
  • Auto data entry elimination
  • Saves 10–20 hours per week
🗂️

Client & Project Systems

Custom-built management systems for service providers ready to stop running on memory.

  • Centralized client database
  • Pipeline and project tracking
  • Real-time dashboards
  • Team training included
How it works

From chaos to clarity
in 2–4 weeks

01

Free Audit Call

30 minutes. We map your current setup, find the friction, and I give you initial recommendations.

02

Custom Build

I design and build your system with your input at key milestones. You get a working system, not a template.

03

Training & Handoff

I walk you and your team through everything. Video tutorials and written guides included.

04

30-Day Support

A refinement period to make sure everything works in the real world, not just in a demo.

Ready to build something that actually works?

Start with a free enquiry — no pitch, no pressure.
Just tell me what you need and I'll get back to you within 24 hours.

onahiegwu@gmail.com
Send an enquiry